Group Booking Name List

One of the biggest group-booking advantages: you can often hold seats with a deposit before every passport name is ready. Here is how the name list and cut-offs work.

Hold first Names later Airline cut-off Corrections window PNR updates
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Hold Deposit before full names
Cut-off Deadline on your quote
PNR Names live on group file
Desk We push updates to airline

How the name list process works

After you approve a group fare and pay the deposit, the airline holds inventory against your group PNR. You then collect full passenger names (as per passport / ID rules) and submit them before the name deadline on your quote.

Missing the cut-off can risk seats or fare — treat the deadline as firm.

What to include in the name list

  • Full name as on passport / government ID
  • Title / gender where required
  • Adult / child / infant tags and DOB if asked
  • Frequent flyer or special assistance notes
  • One organiser contact for corrections

Name changes after submission

Many group fares allow corrections within a window; some charge fees or freeze names closer to departure. Send changes to our desk with the PNR immediately. Travel-day issues: customer service.

How booking works

01
Hold the group

Deposit paid; PNR / hold confirmed.

02
Collect accurate names

Match passport spelling early.

03
Submit before cut-off

Send the full list to our desk.

04
Confirm airline update

We push names to the group file.

05
Ticket the booking

Balance cleared; tickets issued.

Related group booking pages

Group PNR Your group booking reference Group booking deposit How seats are held first How group booking works Full process overview

Frequently asked questions

No. Quotes need route, dates and headcount. Names usually come after deposit.
The exact date is on your written quote — it varies by airline and departure.
Often yes within airline rules. Contact us ASAP with the PNR and correction.
Use the passport / ID spelling exactly. Mismatches cause check-in problems.
To your desk contact / email on the quote, or via customer service with the PNR.

Need a group fare quote?

Share route, dates and passenger count — we reply with written options.

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